Suppliers
Analyse a supplier with Supplier 360
One page per supplier with what you buy, what you owe, how late you are paying, the top items and the supplier's account activity over twelve months.
2 min readLast updated
In this article
Supplier 360 brings together everything about one supplier: spend, payables, overdue invoices, buying habits and the supplier's account in the general ledger. Use it before a negotiation, when planning payments, or when a balance looks wrong.
Open Supplier 360
Open Purchasing › Suppliers and click the supplier to open the profile.
Select Supplier 360.
From the top of the page you can jump to the supplier's Ledger, GL statement or Profile.
What each tab shows
Overview
Key figures: Outstanding, Overdue, Total purchased, Total paid, Average invoice, Invoices, Settled (the share already paid) and Days since last order.
Spend trend (12 months), with and without tax.
Payables aging: current, 30–60, 60–90 and over 90 days.
Top items by spend.
GL account The supplier's account in the chart of accounts: Account code, Level, Nature, Branch, Opening balance, Total debit, Total credit, the number of Entries, the first and last entry, the GL movement (12 months) and What moved this account.
Payables Outstanding and Overdue amount, the aging buckets and the Aging basis, which is the Invoice due date.
Purchasing The Spend summary (purchased, paid, Returned, Discounts, Manufacturing labor and Net balance), the First purchase and Last purchase, and Top items with quantity, spend and unit price range.
Behaviour How you settle with this supplier: Billed against Settled, Open invoices, Overdue invoices, Average days overdue and Longest overdue (days). Purchase cadence shows Average days between invoices and Invoices per month. At least two invoices are needed to measure cadence.
Good to know
Average days-to-pay is not shown. Supplier payments are recorded against the supplier, not against specific invoices, so pairing a payment with an invoice would be guesswork.
Common questions
Why do Supplier 360 and the ledger show slightly different balances? Supplier 360 reads the general ledger account, while the ledger lists the supplier's own transactions. If they differ, ask your accountant to check for entries posted directly to the supplier's account.