Purchase invoices
Receive goods on consignment
Mark purchase lines as consignment when goods arrive but still belong to the supplier. They are held as reserved stock, apart from the stock you own and sell.
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In this article
Some suppliers deliver goods that stay theirs until you use or sell them. Recording those goods as normal stock would overstate what you own. Mark the purchase line as consignment instead.
Steps
Create the purchase invoice as usual from Purchasing › Purchase Invoices › Purchasing Invoice, or execute the purchase order. See Create a purchase invoice.
On each line that is on consignment, switch on Consignment.
Leave the switch off on lines you buy outright. One invoice can mix both kinds of line.
Select Save invoice.
When you execute a purchase order, the consignment setting of each order line is carried over to the invoice.
What is different about a consignment line
Normal line | Consignment line | |
|---|---|---|
Stock | Adds to on-hand quantity | Adds to reserved quantity, on-hand is unchanged |
Item movement log | Purchase receipt | Purchase on consignment |
Available to sell | Yes | No, it is not counted as sellable stock |
The invoice document shows, for each line, whether it was received on consignment.
Returns, edits and deletions
Every later action follows the line's own setting:
returning a consignment line to the supplier reduces the reserved quantity;
editing or deleting the invoice takes the consignment quantity back out of reserved stock.
If the reserved quantity is no longer there, for example because the consigned goods were already used, the action is refused with a not-enough-quantity message naming the item.
Common questions
Why do consignment goods not appear as available stock? Because they are still the supplier's property. They are recorded as reserved quantity.
Can one invoice have both kinds of line? Yes. Each line follows its own Consignment switch.