Statements, aging and vouchers
List receipt and payment vouchers
Review every cash receipt voucher and every payment voucher recorded in a period, by branch, account, user or manual receipt number, and reconcile them with your cash box.
2 min readLast updated
In this article
Every amount you receive or pay through the receipt and payment screens creates a voucher. These two reports list them, so a cashier can close the day and an accountant can check what went through the cash box and the banks.
Accounting Cash Receipt Permission opens Cash receipt vouchers: money received.
Accounting Cash Exchange Permission opens Cash exchange vouchers: money paid out, including expenses and supplier payments.
Steps
Open Reports & Analytics › Accounting Reports, then Accounting Cash Receipt Permission or Accounting Cash Exchange Permission.
Set the period in From and To. The report lists the vouchers recorded on those days.
Optional: use the filters below.
Select Apply.
Filters
Filter | Use it to |
|---|---|
Branch | Show the vouchers of one branch. |
Account | Show the vouchers posted against one account, for example one customer or one expense. |
User | Show the vouchers one person recorded, which is useful when you close a cashier's shift. |
Manual receipt no. | Find a voucher by the number written on a paper receipt book. |
The columns
Column | Meaning |
|---|---|
Reg. no | The journal entry number of the voucher. |
Branch | The branch of the voucher. |
Account | The other side of the voucher: who paid you, or what you paid for. |
Treasury | The cash box or bank account the money went into or came from. |
Payment method, Cheque | How the money moved. |
Manual receipt | The paper receipt number, when one was entered. |
Amount, Note, Created by, Date | The voucher details. |
The totals row shows Total amount for all matching vouchers.
Close the day with the report
Run Cash receipt vouchers for today, filtered by the cashier in User.
Compare Total amount with the cash counted.
Run Cash exchange vouchers the same way for the payments made from the till.
Export both with Export PDF and keep them with the day's paperwork.
Common questions
A voucher I entered with yesterday's date is not in yesterday's list. These reports list vouchers by the day they were recorded in the system. Widen the period to include the day you entered it.
Where do I create a voucher? Use receipts from customers for money received and expenses for money paid.