Talent
Schedule interviews and record the outcome
Schedule an interview for an application, confirm, reschedule or cancel it, and record the rating and recommendation that feed the application's overall score.
3 min readLast updated
In this article
Every interview belongs to a job application, so the candidate and the vacancy come from the application you choose. Record each round here: when and where it takes place, then how it went. The rating you record moves the application's overall score, which lets you compare candidates for the same vacancy on one scale.
Before you start
The candidate's job application must exist. You pick it when you schedule.
Schedule an interview
Open People › Talent › Interviews.
Select Schedule interview.
Choose the Application. The candidate and the job ad are taken from it.
Choose the Type: phone screening, video, in person, technical, panel, HR round or final.
Set Scheduled for to a future date and time.
Enter the Round (1 if you leave it blank) and the Duration (minutes) (60 by default).
Enter the Location for a meeting in person or the Meeting link for a video call.
Select Save. The interview gets a code and the status Scheduled.
Switch on Upcoming only to hide past interviews, and search by code or location.
Manage a scheduled interview
Open the row's actions menu. It offers only what the interview's status allows:
Action | When it is available | Result |
|---|---|---|
Confirm | Scheduled or rescheduled | Status becomes Confirmed |
Reschedule | Any open interview | New future date and time; status becomes Rescheduled |
Edit | Scheduled or confirmed, and not yet past | Change type, round, duration, location or link |
Cancel interview | Any open interview | A Reason is required; status becomes Cancelled |
Delete | Any open interview | Removed after you confirm |
The application of an interview never changes. To interview the candidate for another vacancy, schedule a new interview on that application.
Record the outcome
Open the actions menu and select Record outcome.
Enter the Overall rating from 0 to 5. It is required.
Choose the Recommendation: strongly recommend, recommend, neutral, do not recommend or strongly reject. It is required.
Write the Feedback, the Strengths and the Areas of concern, plus any interviewer notes.
Select Save. The status becomes Completed.
What happens next
The system recalculates the application's Overall score: the average of the screening score and the average interview rating multiplied by 20. See how the overall score works.
A completed interview is final. It cannot be edited, cancelled or deleted, because a hiring decision may rest on it. A cancelled interview is also closed to further actions. Select View to read the recorded rating, recommendation and notes at any time in Interview details.
Recording the outcome does not move the application. Update the application's status, for example to Interviewed or Shortlisted, on the applications screen.
Common questions
I recorded a completed interview by mistake. What can I do? You cannot reverse a completed interview. Record the correction in the notes of the next interview and set the application's status yourself.
Why does my interview not appear? Check that Upcoming only is off. Past interviews are hidden while it is on.