Record other money received

Not every amount you receive comes from a customer invoice. Rent from a sub-let office, interest from the bank, a loan, a partner's capital contribution or the sale of scrap all come in through this screen. You choose the account the money is credited to, and the system posts a balanced receipt voucher at once.

Money from customers belongs on Receive a payment from a customer, so that the customer's balance and statement stay correct.

Before you start

• The account you credit must be a posting account (level 5) of your branch. Parent accounts do not appear in the list. See Posting rules.

• For cash, your user needs a cash box set on the user record by an administrator. The cash goes into that cash box.

• For bank transfer, card or wallet, the method must be linked to an account for your branch. See Set up payment methods.

• The current year's fiscal year must be active for your branch. The receipt is dated today.

Steps

1. Open Accounting › Receipts › Other Cash Receipts.

2. In Account, choose the account the money is for, for example an other-income, loan or capital account.

3. Enter the Amount.

4. Choose the Payment method:

   • Cash goes into your cash box.

   • For a cheque, enter the Cheque serial no., choose the Bank account that holds the cheque until it clears, and set the Due date.

   • For a method linked to an account, the line Posts to: shows where the money goes.

5. Optional: describe the receipt in Note. The note appears on the voucher and in the receipts report.

6. Select Submit.

A message confirms the posting with the batch number of the journal entry.

What happens next

• The books: the account you chose is credited with the amount, and the money account is debited: your cash box, the cheque's bank account, or the account linked to the method.

• Cheque: a cheque receipt is added to the cheques register as a received cheque with the status Not collected. Collect it when it clears. See Collect or bounce a cheque.

• Reports: the receipt is listed in the receipts voucher report. See List receipt and payment vouchers.

Common questions

Can I split one receipt across two accounts? No. One receipt credits one account. Record two receipts, or post a manual journal entry with several lines.

I get "No account was found to post this payment to." Your user has no cash box, or the method has no linked account. Ask an administrator to set one.