Request leave and hourly permissions from your phone

With the employee app you no longer need a paper form or an e-mail to HR to take a day off. You see what you have left, send the request, and your manager decides on it - from their phone or from the web.

See your balances

Open the Leave tab. Your balances shows each leave type with the days left and how much of the year's entitlement you have used. The home screen also shows Leave left at a glance.

Request leave

1. On the Leave tab, select Request leave. You can also start it from Quick actions on the home screen.

2. Choose the Leave type.

3. Choose the From and To dates. The end date cannot be before the start date.

4. Write the Reason; it is required.

5. Select Submit.

The app shows Leave request submitted, and the request appears under Your requests as Pending. When your manager or HR decides, it changes to Approved or Rejected. A rejection shows the reason your manager gave. A request that exceeds your balance is refused with a message that explains why.

Withdraw a leave request

1. Under Your requests, open the pending request and select Cancel request.

2. Confirm: "Cancel this leave request? Your manager will no longer see it."

The app shows Leave request cancelled. Only a request that has not been decided yet can be withdrawn; for an approved leave you no longer need, contact HR.

Request an hourly permission

For a few hours off rather than a whole day - a doctor's appointment, a government office:

1. From Quick actions, select Permission, or open Profile and then Hourly permissions.

2. The screen shows your allowance for This month: the hours left, or No monthly limit. Select Request permission to open the New permission form.

3. Choose the Date, the Permission type and the times From and To, and add a Reason if useful.

4. Select Submit. The app shows Permission requested. and the length in minutes.

To withdraw a pending permission, open it and confirm "Withdraw this permission request?". A request beyond your monthly allowance is refused with a message showing the balance.

All your requests in one place

My requests, from Quick actions or Profile, lists your leave, loan and expense requests together with their status. Filter it with All, Leave, Loans or Expenses. Loans and expense claims are submitted through HR on the web; the app shows you where they stand: Submitted, Manager approved, With finance, Finance approved, Paid or Rejected.

What happens in the office

• The leave request appears in the leave management screen with the same dates and status, and in your manager's approvals. See leave requests.

• Hourly permissions appear in the hourly permissions screen. See hourly permissions.

• Approved leave updates your balance, which the app shows the next time you open the tab.

Common questions

Why can't I choose a leave type I am entitled to? The list comes from the leave types HR has set up for you. Ask HR to check your entitlement.

Do I need a connection to request leave? Yes. Unlike clocking in, requests are sent at the moment you submit them.