Approve your team's leave from your phone

A leave request that waits for a manager who is out of the office holds up the employee and HR. The Team tab of the employee app lets you decide in seconds, from wherever you are.

Before you start

The Team tab appears only for managers whose user holds the manager self-service permission. HR grants it in your permission group. Holding only a leave-approval permission is not enough for the tab to appear; ask your administrator if you manage people and do not see it.

Approve or reject a request

1. Open the Team tab. Approvals lists the leave requests from your team that need a decision, with the employee, the leave type and the dates. When nothing is waiting, it says Nothing waiting for you.

2. To approve, select Approve and confirm "Approve this leave request?". The app shows Approved.

3. To reject, select Reject, write the Reason for rejecting and confirm. The reason is required, and your colleague will see it. The app shows Rejected.

The decision is recorded straight away: the employee's request shows the new status in their app, the leave management screen in the office shows it too, and an approved leave updates the employee's balance.

See your team

• My team lists the people who report to you directly. If nobody reports to you, it says No direct reports.

• Team calendar shows who on your team has leave this month, so you can check cover before you approve a new request. When nobody is away, it says Nobody is away.

Tips

• Look at the Team calendar before approving overlapping leave, so the team is not left short.

• Write a rejection reason the employee can act on - "two colleagues are already off that week, please choose the following week" - rather than a bare "no".

• Your own leave, attendance and payslips are in the same app, on the other tabs.

What happens in the office

HR sees every decision in leave management, and the approvals inbox on the web shows the same requests to managers who work at a desk. See manager self-service and leave requests.

Common questions

I approved by mistake. Can I undo it? Not from the app. Ask HR to correct the leave from leave management.

Why don't I see a request from someone in my department? The tab lists requests from your direct reports. A request from someone who reports to another manager goes to that manager.